Registration

Register for conference
Terms and conditions

Terms and conditions of registration - Annual Conference 2010

Please read the following guidance carefully before completing the conference registration form

Type or print all information and use one registration form per person. Please note only one person per registration fee will be permitted to attend the conference. If you can only attend for one day, then you must pay the one-day registration fee. The College does not permit the sharing of tickets for the conference.



Register for Annual Conference and send full payment with your completed registration form
Complete the registration form and send it with full payment to:
COT Conference Registration
Happening
9 Wellington Park
Belfast
BT9 6DJ

You must send full payment with your completed registration form. Your place at the conference will not be confirmed until payment is received. Please note that invoices will not be issued.

If you are receiving funds from your employer to attend the conference, please allow enough time for your request to be processed, particularly if you wish to take advantage of the Early Bird registration fee. Please do not send your payment without an accompanying registration form or vice-versa. Any cheques received without a form will be returned to the sender.


Once your completed registration form and payment has been received by the Conference Secretariat, a booking confirmation will be sent to you. Further details, including joining instructions and maps, will be available on the conference website nearer the conference date.


Payment methods
Cheques and banker’s drafts in pounds sterling only, drawn on a UK bank, should be made payable to HMC/COT. Visa, MasterCard, American Express, Maestro or Visa Delta are also accepted.


Full conference registration fee per person
The full conference registration fee per person includes: admittance to all conference sessions; copy of the final programme and exhibition guide and abstracts on CD; entrance to the Exhibition; the welcome drinks reception and all four conference sessions; all refreshments and lunches during conference opening hours as indicated in the Programme; VAT where applicable.


Daily conference registration fee per person
The daily conference registration fee per person includes: admittance to all conference sessions including plenary sessions and your choice of scientific sessions for one day only; all refreshments and lunches as indicated in the Programme for the particular day; copy of the final programme and exhibition guide and abstracts on CD; entrance to the Exhibition; VAT where applicable.


Conference lunchtimes
Lunch will be available during the following times:

Wednesday 23 June          12.00-13.00
Thursday 24 June              12.50-13.50
Friday 25 June                   13.40-14.00

Please note, if you plan to leave the conference early, we are unable to provide lunch before 13.40 on Friday 25 June.


Gala dinner
The Gala Dinner is optional and payment must be included with your conference registration fee if you wish to attend.


The Research Foundation Lunch
The Research Foundation Lunch is optional and payment must be included with your conference registration fee if you wish to attend.


Accommodation, travel and meals
Overnight accommodation, travel and other meals are not included, and must be arranged and paid for separately.


Cancellation policy
Notification of cancellation must be sent in writing to the Conference Secretariat. All pre-paid registration fees will be refunded, less an administration charge of £30.00, provided that written notice is received before 9 May 2010.

No refunds will be made after this date, but substitutions will be accepted in writing at any time.
It will not be possible to make any refunds at any time for cancellation of Gala Dinner tickets unless the Conference Secretariat subsequently resells the ticket.

Please note that all payments of refunds will be made after the conference.
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