Resources for Running a Regional Event or Study Day
The following information is provided by the Specialist Section to assist you and your region in running a study day or event.
If you have any queries, please contact the NEC regional co-ordinator who should be able to point you in the right direction!
First of all, please make yourself familiar the following documents -
financial and operational procedures (101KB 
*)
regional grants (87KB *) from the NEC.
Preparation
Finances
Regional groups may request finances from the specialist section NEC to run a regional event or study day.
If the total costs incurred are likely to be more than £100 then a request for finances should be made to the NEC treasurer.
C) Request for finances to run a regional event (38KB *)
Quick Reference Guide - finance process for running study days (79KB *)
Advertise your Event
Specialist Section Events can be advertised free of charge on the Children, Young People and Families Specialist Section Website.
To do so, send a completed advert proforma to the NEC website link (details of who can be found on the committee pages).
Study day proforma (81KB *)
Make Sure You Don't Forget Anything!
Use the specialist section study day preparation checklist to see you through from start to finish.
Check list
(49KB *)
Applications & Payment
All payment should be made in the form of a cheque made payable to COT SS CYPF.
The specialist section study day application form may be used for all regional study events.
Application form
(85KB *)
Who is Coming to your Event?
Download the blank record of attendance for so you know who is coming, and more importantly, who has paid!
Record of Attendance for organisers (58KB *)
Speakers Expenses
Are you paying external speaker(s) to speak at your event, or will you be funding their travel costs?
If so, all speakers must complete and return a speakers contract. This must include their national insurance number to ensure payment by the NEC treasure
B) Speakers Contract (90KB *)
On the Day
Evaluation
Feedback from delegates will help you prepare for future events.
The specialist section evaluation form can be used for all regional study events.
Evaluation Form (90KB *)
Certificates of Attendance & CPD Record
Specialist Section certificates of attendance are available for all regional study events.
Certificate of Attendance (105KB *).
Recording learning outcomes is an important part of CPD. A template for delegates can be used at any specialist section events.
CPD learning & reflection from study day (89KB *)
After the Event
Finances
Payment of the speaker: A completed expense form must be sent to the NEC treasurer along with the speaker contract.
A) Expense claim form (89KB *)
Please ensure that any monies made at a regional event are paid back to the NEC treasurer. This can be done by completing a paying in form.
D) Paying in form (92KB *)
Please refer to the financial and operational procedure for full details, or alternatively contact the NEC regional rep co-ordinator or NEC treasurer for further assistance.
We hope that your Study Day has been a success!
Please let us and other specialist section members know more about your study day and how it went by writing a short piece for the journal.
All pieces should be sent to the NEC Journal Editor. See the committee pages for contact details.If you have any events which you would like to be advertised on this page please email:
Catriona.ogilvy@rmh.nhs.uk
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